Billable Accounts for Department of Solid Waste Management Transactions
All customers may pay for Department of Solid Waste Management transactions by credit card, cash, or check. Additionally, the option of establishing a billable charge account exists, provided customers meet certain requirements.
In December 2013, the Board of County Commissioners approved implementation of new policies governing billable accounts. (For complete information on the details of the new account program, please review the staff report or the video of the December 7 BOCC work session.) Per Resolution 13-26, policies governing Department of Solid Waste Management billable accounts include:
For all customers (existing accounts and new applicants)
Effective January 1, 2014, account holders must maintain a minimum per-month charge average of $70 over a 12 month period.
Remit payment of the monthly invoice amount within 30 days from the invoice date. Past 30 days, interest in the amount of 1% per month will accrue and be assessed to the customer's account. Accounts with delinquencies unpaid for 60 days after the invoice date will be ineligible for continued Landfill use privileges until such time as the delinquency has been paid in full.
Landfill customers who have delinquent accounts or required collection activity will have their charge account closed. These customers may establish a new account under the stipulations outlined for new billable accounts, detailed below.
For new account applicants:
To establish a billable account with the Department of Solid Waste Management, customers must:
Agree to abide by the full terms and conditions for operation of billable accounts found on the Account Application document.
Provide one of the following forms of payment guarantees before using the Frederick County Landfill:
A letter of credit from an accredited financial institution,
A cash escrow (deposit),
A surety bond.
Guarantee Amount The amount of the guarantee will be equal to the average quarterly usage of the individual customer (company) as determined by the Department of Solid Waste Management. The amount of the guarantee will be reviewed annually and any adjustments to the amount required may be made. The 3 options are outlined below:
Irrevocable Letter of Credit
This option requires that solid waste system customers provide the Department of Solid Waste Management an irrevocable letter of credit before receiving charge privileges for transactions. The letter of credit needs to be for an amount equal to the average quarterly balance of the customer’s account, since accounts are not considered delinquent until balances remain unpaid for more than 60 days, according to Resolution 94-26. The Department of Solid Waste Management will reserve the right to adjust this requirement annually after a review of the customer’s account activity. Letters of credit will be drawn upon for the entire account balance whenever an account becomes delinquent. The customer whose account lapses into delinquency would not be permitted to use the Reichs Ford Road facility until the value of the letter of credit has been restored to the full amount of the required guarantee. Letters of credit will be in a format acceptable to the county, including an auto-renewal clause.
This option requires customers to place an amount equal to the average quarterly balance of the customer’s account into an escrow account, which will be accessed at such point that an account becomes delinquent. Customer will need to sign a cash escrow agreement stipulating the condition for use of the escrow funds at the point the account is delinquent. The deposit amount will be reviewed after the first quarter to determine account activity levels and adjust the deposit requirement up or down as necessary. An annual review will occur after that. New account deposit levels for the initial quarter will be based on historical business type minimums.
This option requires customers to provide the Department of Solid Waste Management a surety bond in an amount that would pay for an average quarterly balance of account activity and be paid in the event that the customer’s account becomes delinquent. Surety bond requirements will be equivalent to those approved in Resolution 14-01.